Resources

Office Assistant

Job Description:

About the Position:

The County of Yuba is currently recruiting for the position of Office Assistant within the Human Resources Department. Under close supervision, incumbent provides a limited spectrum of office support activities which may include word processing, data entry and organization, reprographics, telephone and counter reception, scheduling, updating websites, maintaining records, and filing; create routine forms, memoranda, correspondence, and/or reports; perform routine operation of equipment; provides information and assistance to staff and the general public; and performs related duties as assigned. This is the entry-level class in the office support series. Office Assistant is a County-wide classification. The employment list established from this recruitment may be used to fill additional vacancies in other departments. Ideal Candidate The ideal candidate will have excellent organization skills and be skilled in performing technical and administrative support. They must have the ability to multi-task and shift between assignments on a continuous basis as priorities change. Experience using Microsoft Windows and Office Suite is preferred. Must possess the interpersonal skills to successfully interact with a variety of individuals from various socio-economic and cultural backgrounds both in-person and over the telephone. Incumbents will have excellent verbal and written communication and have the ability to work independently and efficiently while possessing a teamwork mentality.

Requirements:

Qualifications Minimum:

Graduation from high school and one year of general clerical or office assistant experience. Preferred: In addition to the minimum, one year (30 semester units) college coursework and two years of office support experience. Certain positions may prefer increased typing accuracy and speed.

Special Requirements:

Must successfully complete an extensive and thorough background investigation, which may include Live Scan fingerprinting prior to hire. Special positions may require off-hours, weekend, and holiday shift work. Will be required to perform disaster service activities pursuant to Government Code 3100-3109. The ability to obtain a valid California Class C driver's license within ten (10) days of employment; may be required to maintain license throughout employment at the discretion of the Appointing Authority.

Application Procedures:

TYPING CERTIFICATE REQUIRED WITH APPLICATION: Minimum 40 wpm net. Must indicate results from a 5 minute test, testing agency and be no more than 12 months old (internet and/or online tests NOT accepted). IMPORTANT: Failure to submit a valid typing certificate by the final filing deadline will result in disqualification.

COVID-19 UPDATE: Both the Yuba and Sutter County One Stop facilities are currently offering typing certification tests. You can contact One Stop directly to schedule an appointment. -Sutter County One Stop phone (530) 822-5120 -Yuba County One Stop phone (530) 749-4850 An official Yuba County employment application must be submitted by final filing deadline.

Applications must include copies of REQUIRED TYPING CERTIFICATE, valid license(s), certificate(s) and college transcripts and/or diploma. Incomplete applications may be disqualified from further consideration.

TO APPLY ON-LINE APPLICATION:

Applications may be submitted on-line through CalOpps. Click on the Apply for Job button above to complete the Yuba County employment application.

OR HARD COPY APPLICATION: You may access a hard copy of the Yuba County employment application by visiting our website at http://www.yuba.org. Our applications are available in a Microsoft Word format or fillable PDF, or you may pick up these materials in our office located 915 8th Street, Suite 113, Marysville, CA 95901. Hard copies of applications can be submitted to our office in person, by U.S. Mail or by fax at 530-749-7864.

Applications must be received by the final filing deadline; postmarks or applications received after the final filing deadline will not be accepted. All applicants will be given written notice regarding the status of their application and selection procedures.

The County prefers to communicate via email, if provided, to expedite communication. It is also recommended that applicants review their SPAM mail daily as to not miss any important communication from the County. Applicants are responsible for notifying the County of any changes to their contact information, including but not limited to e-mail addresses, mailing addresses, primary and secondary telephone numbers.

Applicants must provide the following documents with their application by the filing deadline: Completed Yuba County Employment Application (OnLine or Hard Copy) Any Diplomas and Unofficial Transcripts Copies of Certifications Copy of valid Typing Certificate (40 wpm from 5 minute test within the last 12 months) (Note: All diplomas or degrees must be from an accredited college or university. To obtain information regarding accreditation, refer to the US Department of Education Office of Post Secondary Education at: http://ope.ed.gov/accreditation/search.aspx)

MINIMUM QUALIFICATIONS: The minimum and preferred requirements are listed above. While the following requirements outline the minimum qualifications, Human Resources reserves the right to select applicants for further consideration who demonstrate the best qualifications match for the job. Meeting the minimum qualifications does not guarantee further participation in selection procedures.

RECRUITMENT SELECTION PROCESSES: The recruitment process involves multiple steps which may include but are not limited Interview Screening (One-way video interview) Exams Qualifications Appraisal Panels Department Interviews (Please note: The entire recruitment process from recruitment opening date to start date could take 6 – 12 weeks for successful candidates).