Employee Software Catalog
PRISM maintains licenses and subscriptions for the tools listed below, but they are not automatically provisioned to all employees — needs vary by role and department. If you need access to any of these programs, submit a request through the IT Service Desk. All requests require a brief business justification and supervisor acknowledgment.
Asana
A collaborative project management platform for tracking tasks, projects, and team workflows. Ideal for managing cross-functional work, setting deadlines, and monitoring overall progress in one shared workspace.
Task & Project TrackingContact: Nicole M.
Jira
A powerful issue and project tracking tool built for software and IT teams. Supports agile methodologies such as Scrum and Kanban, along with bug tracking, sprint planning, and detailed reporting.
IT / DevelopmentContact: Nicole M.
Smartsheet
A flexible work execution platform combining the familiarity of spreadsheets with project management and automation. Well-suited for compliance timelines, tracking complex data sets, and generating reports.
Spreadsheet-Style PMContact: Laurel
Jira Service Management
An IT service management (ITSM) platform built on Jira. Used for managing IT help desk requests, incident tracking, change management, and internal service delivery workflows.
IT Service DeskContact: Nicole M.
Confluence
A team wiki and knowledge base platform that integrates natively with Jira. Use it to create, organize, and share documentation, meeting notes, project specs, and team knowledge in a searchable, centralized space.
Knowledge Base & DocsContact: Nicole M.
Canva
A user-friendly graphic design tool for creating presentations, social media graphics, flyers, reports, and other visual content — no design experience required. Includes templates that can be aligned with PRISM brand guidelines.
Graphic DesignContact: Nicole M.
Shutterstock
A premium stock photo, video, and illustration library. Use it to find licensed, professional-quality images for presentations, publications, reports, and marketing materials without copyright concerns.
Stock MediaContact: Nicole M.
Lucid
A visual collaboration suite that includes Lucidchart (diagramming) and Lucidspark (virtual whiteboarding). Ideal for creating flowcharts, process maps, org charts, system diagrams, and facilitating brainstorming sessions with distributed teams.
Diagramming & WhiteboardingContact: Nicole M.
MidJourney
An AI-powered image generation tool that creates original visuals and illustrations from text prompts. Useful for conceptual design, mockups, and creative assets when stock images aren't the right fit.
AI Image GenerationContact: Nicole M.
Scribe
Automatically generates step-by-step process guides and SOPs by recording your screen as you work. Captures screenshots and annotations in real time to produce polished, shareable documentation with minimal manual effort.
Process DocumentationContact: Jeff
ChatGPT
An AI-powered conversational assistant developed by OpenAI. Useful for drafting content, summarizing documents, brainstorming ideas, answering questions, and reducing time spent on repetitive writing tasks.
Generative AIContact: Nicole M.
Claude
An AI assistant developed by Anthropic, well-suited for thoughtful analysis, research support, document drafting, and complex reasoning tasks. Designed with an emphasis on accuracy and safe, nuanced responses.
Generative AIContact: Nicole M.
How to Request Access
To request a license for any of the tools above, submit a ticket through the IT Service Desk. Please include your intended use and confirmation of supervisor awareness. Requests are reviewed based on available license counts, budget, and business need. Questions? Contact the resource noted above for each product.
| Software Program | Contact |
|---|---|
| Scribe | Jeff |
| Smartsheet | Laurel |
| Asana, Jira, Jira Service Management, Confluence, Canva, Shutterstock, Lucid, MidJourney, ChatGPT, Claude | Nicole M. |