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Program Coordinator

Job Description:

Program Coordinator

The Program Coordinator is responsible for providing support, coordination, and documentation for Accounts Payable, Payroll, Cash Receipts, and Benefits Program functions at the direction of the Finance Manager.

Supervision Received and Exercised
Under direct supervision from the Finance Manager, the Program Coordinator will provide accounts payable, payroll, benefits, cash receipts processing, documentation, support, schedule, coordinate, and facilitate seminars, communications, and other program-related activities provided by MPA to its Members.

Essential Duties and Responsibilities
Responsibilities and duties may include, but are not limited to, the following:

Accounts Payable/Payroll/Cash Receipts
• Process Accounts Payable, and maintain vendor lists and W9s
• Code member receipts and other Accounts Receivable payments
• Maintain and reconcile petty cash
• Serve as backup for payroll
• Attend and participate in Members' meetings as requested.
• Respond to Members' inquiries within the scope of responsibilities.
• Assist the Finance Department's team with other duties and tasks as requested, prepare special reconciliations, projects, and reports as needed

Benefit Program
• Work with vendors to coordinate all MPA Members and MPA staff benefit programs, including Deferred Compensation, Medical, Dental, Vision, Life, STD/LTD, and other insurance and benefits.
• Track attendance, participation, or performance data related to Employee Assistant Program (EAP) events.
• Answer questions regarding EAP and benefits programs.
• Manage and track monthly billings and premium payments.
• Prepare reports, reconciliations, and presentations as needed.
• Assist in drafting employee communications with respect to new benefit information and events to provide continuing education.

Requirements:

Knowledge of
• General accounting principles and payroll processes
• Employee Benefit Programs

Skills in
• Planning, coordinating, organizing, and facilitating multiple work projects.
• Data collection, entry, and reporting with great attention to detail and confidentiality.
• Communicate effectively in English both orally and in writing.
• Interact effectively with representatives of various public and private agencies, service providers, Members and all employees.
• Understanding, applying, and adhering to required guidelines.

Ability to
• Work proficiently with computerized accounting software programs, Word, Excel, and other analytical software programs.
• Organize, coordinate, and facilitate meetings and events.
• Write reports, business correspondence, and procedure manuals.
• Provide clear oral and written communication.
• Work independently in a time-sensitive environment.
• Establish and maintain effective working relationships with the Chief Administrative Officer, all MPA employees, the Board of Directors, member city employees, and third-party contractors.
• Maintain professional integrity and protect confidential information

Physical Requirements
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; daily repetitive bending, stooping, crouching, reaching, and kneeling; ability to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information; work with frequent interruptions. Reasonable accommodation may be provided upon request.

Travel
Incumbents must be available to travel up to 15% and have their own vehicle to travel to each Member city to attend benefits orientation meetings.

Preferred Qualifications
Bachelor's or associate degree
Knowledge or experience in the administration of employee benefits.

Education/Training and Experience
Graduation from high school or G.E.D. equivalent; completion of some college-level courses in bookkeeping or accounting; and three years of progressively responsible experience in performing financial or statistical recordkeeping. Experience in a public agency or Joint Powers Authority is preferred.

License/Certifications/Insurance
Must possess a valid California Class C Driver's License at the time of employment. The ability to drive a vehicle is a specific requirement for this position.

Proof of Vehicle Insurance with the following limits of coverage:
• $15,000 for injury/death to one person
• $30,000 for injury/death to more than one person
• $5,000 for damage to property

Application Procedures:

Please submit your resume, cover letter AND completed employment application form to info@mpa-nc.com. Please include in the subject line of the email the title of the position you are applying for. You may also mail your cover letter, resume and completed employment application form to: Finance Department Municipal Pooling Authority P.O. Box 67 Walnut Creek, CA 94597